Welcome to our Youth Exchange Program’s full program calendar!
Explore Our Youth Exchange Program’s Exciting Calendar of Events below.
Here, you’ll find a comprehensive overview of all the exciting and enriching activities planned for our upcoming sessions.
Whether you’re interested in inbound or outbound exchanges, we have meticulously curated recreational experiences to ensure a transformative and unforgettable journey for all participants.
Our inbound calendar showcases the arrival dates and activities for international students visiting our host country, while the outbound calendar highlights the departure dates and planned adventures for our local youth exploring foreign lands. With an emphasis on fostering global connections, personal growth, and cross-cultural understanding, our program calendar promises to be a gateway to a world of opportunities and lifelong memories.
Join us in this incredible journey of learning, discovery, and friendship!
Complete the online application at NorthStarRotary.com by November 15, 2025
Connect with your Local Rotary Club & secure their sponsorship
This may include a meeting or interview with their YEO (Youth Exchange Officer) or other members of their Youth Exchange Committee
Get signatures from your Local Rotary Club on the OB (Outbound) Guarantee Form (guarantee form sent in the “Application received; Follow-up documents and instructions” email)
Provide us with the name and email for a school reference (link also sent in the “Application received; Follow-up documents and instructions” email).
Submit all required documents using your Document Upload Link sent in the email with subject “Application received; Follow-up documents and instructions” that was received after submitting your application. These items are due by November 22, 2025
School Transcript
OB Guarantee Form (mentioned above)
Medical Questionnaire
North Star District Interview – December 6, 2025 (Location will either be Roseville Area Middle School or White Bear Lake High School)
Attend the Country Fair – happening during interviews on Dec. 6, 2025
Submit your Country Selections
You will be able to indicate your top 5 countries, and any countries you would refuse
Notification of Interview Results – late Dec/early Jan
Start practicing the language with Pimsleur and any other language learning means!
Submit additional documents needed to North Star (using Document Upload Link)
Medical Form – make an appointment with your doctor!
Dental Form – make an appointment with your dentist!
Other documents needed are found using your Document Upload Link
Attend Orientations:
Orientation 1 – Jan. 24, 2026
Orientation 2 – Feb 28-Mar 1, 2026 (overnight)
Orientation 3 – April 11, 2026
Note: Applicants are continually monitored during this entire process, from application to departure date. If at any point during this process there are questions raised about the applicant’s fit for exchange, there will be a meeting with the applicant, applicant’s parent(s)/guardian(s), and North Star representatives to discuss.
Small group Orientation 4 (organized by Country Officers)
Depart for your Host Country!
Friday: Inbound & Host Family Orientation, Inbound stay overnight. Location: Shakopee High School
Saturday: District 5950 Conference – All Inbounds attend. Location: ValleyFair
Fall Festival. Location: Hoċokata Ṫi Cultural Center, Pizza Ranch, Sever’s, Shakopee, MN
Country Fair (Required). Location: White Bear Lake High School
Ski Weekend. Location: Alexandria, MN
January Arrivals Only – Inbound & Host Family Orientation. Location: TBD
Winter Revelry (regional event). Location: Rice Lake, WI
Rotary Awareness Day at the Minnesota State Capitol
Outbound Orientation #2 (Inbounds & Outbounds overnight) (Required). Location: Mariner Middle School, White Bear Lake, MN
Hawaii Trip (Optional – register with Belo USA)
Twins or Saints Baseball Game
District 5960 Conference (Required). Inbounds will attend on Sar. Apr. 18 only. Location: DoubleTree, St. Paul East
Eagle Center& Northfield Overnight. Location: Wabasha, MN & Northfield, MN
Farewell Event. Location: Mall of America
East Coast Trip (ECT) (Optional – register with Belo USA) (dates were updated in Nov. 2025)
Deadline for non-ECT Inbounds to depart for home country
Deadline for ECT Inbounds to depart for home country
Regional (optional) Events
Regional Events will be hosted by various Rotary Clubs throughout the exchange year. Some of these events will have the capacity to host all students interested in attending, and some will be for smaller groups. Our Events Team will ensure that invites are given equally amongst students. Location and type of activity will also be taken into account.
You will receive more information about Regional Events throughout the year. Watch for emails from office@northstarrotary.com and/or events@northstarrotary.com
